PMO Scope Of Works

PMO will Establish  and follow standardizing, good project management policies, processes and methods that should reflect best international practice within the industry.

PMO will become one of the primary sources for guidance, implementation of control systems and   monitoring of  all practices  related  to  the  management  and  implementation of projects  within  the  organization.  However,  it  is  not  a  substitute for the normal Project Management functions of the Employer’s departments and their Consultants.

PMO  will  espouse  and  coordinate  the  establishment of  good project management practices   across   the   departments   and regions, it will facilitate good communication, shared knowledge and strong  management  of  data  and  reporting  in  order  that senior  management  will  be  better  informed  of  problems  and issues both internally and externally that would be detrimental to efficient delivery of projects.

PMO will advise on remedial actions that may be necessary.

PMO will introduce good practice that will improve performance and reduce risk.

PMO Deliverables

A. Establishment of Programme Control Systems

• The PMO will establish Protocols for programme controls including  but  not  limited  to  the  unification  of  processes and procedures    to    ensure    consistency    across    all departments.
• It   will   establish   Work   Breakdown   Structures   unified coding systems and work flow charts. It will recommend in  respect  of  policies  and  procedures  after  review  of existing practices.
• It  will  establish  Electronic  and  other  reporting  systems and methods   through   the   use   of   suitable   MIS   and electronic  data  management  systems.  Specifically , it will operate and maintain the central databases currently   established   on   Primavera   P6   and   Contract Manager suites.
• It  will  recommend  the  introduction  of  more  up  to  date systems   going   forward   to   replace   these   systems  and manage the change process.

B. Reporting and monitoring

• The  PMO  will  monitor and  report  on  performance  at  all levels.  Specifically  it  will  collect  and  collate  data  from  all regions   and   departments   via   the   Programme   Monitoring Systems  (PMS)  to  provide  detailed  reporting  on  a  regular time   interval   that   will   be   both   high   level   Dashboard summaries for senior management but also a detailed tool of analysis for each department, project region and sector.
• It will provide QA and QC monitoring, auditing and advice.
• It will review contracts and Contract procedures.
• It will review Procurement policy and strategy and recommend in respect of achievement of best value.
• It will monitor Cost management procedures and reporting.
• It will track progress against time, cost and quality and identify potential risks as they arise